Conditions Of Booking
1. I/We understand and accept the booking conditions on the back of this form which are the basis of the contract and agree to be bound thereby.
2. The booking can not be secured until a deposit has been received. Please note that a receipt will not be issued unless otherwise requested.
3. I/We are aware that valid passports, visas and health documents are required and that the obtaining of these documents is my responsibility.
4. It is the traveller's responsibility to maintain contact with their tour organizer to check whether any variations to itinerary, price or other aspects have occured.
TERMS AND CONDITIONS
DEPOSIT AND BALANCE:
A non refundable deposit of $550.00 is required per person to secure a booking.
Is due 60 days prior to departure. Failure to comply may result in tour cancellation and forfeit of deposit. Variations to above may exist; it is client’s responsibility to be aware of conditions applicable to the specific tour.
(a) Bookings cancelled at any time after confirmation is subject to the forfeit of deposit, including any additional deposits required by suppliers.
(b) In addition to this fee are any charges made by the hotel, tour operator, or other principal. This can amount to up to 100% of total land arrangement costs, particularly when cancelling tours and other arrangements within 45 days of departure. You should check what additional cancellation fees apply (if any) before paying deposit.
(c) Airfares – As you are booking your own flights, please take out Travel Insurance. This may prevent you having to forfeit fees paid to airlines, if cancellation occurs.
We (Vladswim Pty Ltd) reserve the right to charge a fee for services rendered, irrespective of reason for cancellation.
Due to weather, transport delays, strikes and other causes beyond our control, and beyond control of our overseas representatives, there is a possibility of contracted services not being extended. We will make every endeavour to secure refunds for the same, but will not be held responsible for refunds not forthcoming.
Is based on a minimum number of participants travelling together. Price may increase if numbers are not reached. Increases may also occur due to currency and other fluctuations without notice.
Quotes are inclusive of service fees. It is not possible for cost of Hotel, Swim services and administration services to be broken up.
(35 days or less before departure)
Bookings may be accepted up to the day before departure but will be subject to availability of accommodation, and higher costs if applicable. Late bookings will incur an administration charge of $50 per file on top of the original holiday package cost to cover courier fees and bank TT fees.
CHANGES IN PRICES AND ITINERARIES:
In this time of escalating prices and economic instability it is impossible to foreshadow accurately fluctuations in exchange rates or increases in the cost of fuel, accommodation, and services in general. We reserve the right to adjust our prices as may be necessary at any time, up to and including the day of departure of tour.
Although no changes to itineraries, hotels or swim locations are anticipated we reserve the right to make such changes if necessary without notice.
Due to overbooking and other situations that may occur through not our fault, similar standard accommodation will be provided - if unable to do so a refund of the difference will be made.
A wide range of insurance policies are available to guard against accident or loss. We will not be held responsible for any damages or losses to your health or properties. All claims and legalities must be dealt directly with the Insurance Company.
Vladswim Pty Ltd, its servants, managers and officers do not assume any responsibility or liability for the safety of any participating individual in any activity offered by way of tour itinerary including but not by way of limitation, activities of sea/ocean swimming, diving and snorkelling.
Clients on all swimming tours must be aware that the on-site swim coach/ operator has sole responsibility for swimming activities and has the right to refuse swimming to any individual without recompense for reasons of health including instability or suspect or real intoxication or the results thereof, or for any suspect or real inability or incompetence.
We reserve right to change distance and /or location of our swim trip; also to cancel swimming if the weather does not permit or presents danger to our activity.
Should take all equipment needed for their activity.
Swimmers are required to have experience in open water swimming in the ocean or sea of at least 2.5Km. Swimmers should also be competent to swim a distance of 5Km at one time.
NOT INCLUDED IN HOLIDAY PRICES:
Costs of return flights, transfers, passports and visas; meals other than those specified in the itinerary, excess baggage charges, personal items such as phone calls, laundry, drinks, etc, airport taxes, costs in Australia, Australian departure tax.
We always do our best to make sure your holiday arrangements are satisfactory and we accept liability for, but only to the extent of, any loss or damage sustained by you as the result of negligence of that of our employees or agents
However, we cannot accept any liability of whatever nature for the acts, omissions, or default, whether negligent or otherwise, of those airlines, coach or boat operators, shipping companies, hoteliers or other persons providing services in connection with your holiday pursuant to a contract between themselves and yourself (which may be evidenced in writing by the issue of a ticket, voucher, coupon or the like) and over whom we have no direct and exclusive control.
We do not accept liability in contract or in tort (actionable wrong) for any injury, damage, loss, delay, additional expenses or inconvenience caused directly or indirectly by force majeure or other events which are beyond our control, or which are not preventable by reasonable diligence on our part including but not limited to war, civil disturbance, fire, floods, unusually severe weather, acts of God, acts of Government or of any other authorities, accidents to or failure of machinery or equipment or industrial action.